IBERSOL Annual Report 2018

ANNUAL REPORT 2018 I.2.4. The composition, the number of annual meetings of the managing and supervisory bod- ies, as well as of their committees, should be dis- closed on the company’s website. Adopted 23, 35,62 63 and 64 I.2.5. The company’s internal regulations should provide for the existence and ensure the func- tioning of mechanisms to detect and prevent ir- regularities, as well as the adoption of a policy for the communication of irregularities ( whistle- blowing ) that guarantees the suitable means of communication and treatment of those irregu- larities, but safeguarding the confidentiality of the information transmitted and the identity of its provider, whenever such confidentiality re- quested. Adopted 49 and 38 I.3. Relationship between the company bodies I.3.1. The bylaws, or other equivalent means adopted by the company, should establish mechanisms that, within the limits of applicable laws, permanently ensure the members of the managing and supervisory boards are provided with access to all the information and company’s collaborators, in order to appraise the perfor- mance, current situation and perspectives for further developments of the company, namely including minutes, documents supporting deci- sions that have been taken, calls for meetings, and the archive of the meetings of the managing board, without impairing the access to any other documents or people that may be requested for information. Adopted 21 to 23, 29,34, 35, 38, 50 to 55, 63 to 65 I.3.2. Each of the company’s boards and commit- tees should ensure the timely and suitable flow of information, especially regarding the respec- tive calls for meetings and minutes, necessary for the exercise of the competences, determined by law and the bylaws, of each of the remaining boards and committees. Adopted 21 to 23, 29,34, 35,38, 50 to 55, 63 to 65 183